Wealth Management Firm Achieves SEC Audit Readiness

The Challenge

BC Capital Advisors manages over $200 million in client assets across their wealth management practice. With a regulatory audit approaching, the firm’s compliance team realized they lacked proper documentation of their data handling practices and cybersecurity controls.

Their existing IT setup had grown organically over the years, with spreadsheets tracking client data across multiple systems but no centralized audit trail. The compliance officer faced the prospect of weeks of manual documentation gathering just to prepare for the audit.

Our Approach

We implemented a comprehensive compliance transformation:

• Unified Data Access Logging - Deployed centralized logging for all client data access, creating automatic audit trails that track who accessed what data and when
• Encrypted Client Portal - Migrated sensitive document sharing from email attachments to a secure, encrypted client portal with full access tracking
• PIPEDA Compliance Framework - Documented privacy controls and data handling procedures to meet Canadian privacy requirements
• Automated Compliance Reporting - Built dashboards that generate audit-ready reports in minutes instead of weeks

The Results

When the regulatory audit arrived, BC Capital Advisors was completely prepared. The compliance team generated comprehensive documentation in hours, not weeks. The firm passed with zero findings and zero deficiencies.

Beyond the audit success, the firm now operates with confidence knowing their client data handling meets the highest standards. The encrypted portal has become a client differentiator, with prospects specifically citing security as a reason for choosing BC Capital.